Land management software, better known just as LMS, is one of the essential tools used by every organization that has to deal with ongoing acquisition and development of lands for various uses. The system should have the ability to fully automate many of the operational, legal, financial and compliance-related aspects. Every LMS needs to have certain features that are designed to fulfill the spatial management needs of companies in the oil and gas sector, brokerage firms, municipal records offices and other government agencies.
Broadly speaking, the system can be divided into two parts, with one focused on the acquisition process and the other one for administration afterwards. Each of these parts has multiple and critical components that help automate specific areas or divisions within the organization. For instance, the lease module handles both acquisition and management of leases.
The pre-lease work involves a whole lot of forms and documents such as contracts, offer letters and amendments that are necessary for the transaction. The system has to be compatible with all the different lease arrangements including a standard one and others such as remainder leases, third-party arrangements and receiverships. In the next phase, the system has to provide timely reminders and paperwork including LPRs, checks and drafts for payment.
Every LMS has the ability to take scanned documents as input data in many formats. The system must be able to mass update all leases, if such a change is ever required at a company-wide level for all documents. Workflow configuration and lease status tracking are additional desired features.
It works a lot better if all the modules are integrated. Data entry done in any part of the process can be instantly updated systemwide. Integration eliminates the need for paper files being shunted around between departments. It improves data accuracy, saves the resources and costs associated with printing and redundant data entry, and makes the organization more environment friendly.
In addition to the lease module, other important components of an LMS include tract and ownership management and GIS mapping. It's also necessary to have certain system administration features. One is the ability to create user groups and assign access levels to each group and user. Another necessary administrative feature is standard and custom reports generation.
The standard reporting needs to include rental payments, expirations and leaseholds, among other things. Such reports can be pre-scheduled for delivery to specific users based on their access levels or by manual assignment. Similarly, authorized users must be able to customize reports to include fields such as tract/ownership data, exploration information, etc.
One of the key innovations that has made land management software a lot more useful these days is web-based applications that are device independent. LMS packages can be accessed on the Internet from anywhere by a user with a laptop, tablet or smart phone using a secure connection and a log-in ID. With 24/7 access to the system and instant availability of information even out on the field, the LMS has a huge amount of potential to improve productivity and enable informed decision making without delays.
Broadly speaking, the system can be divided into two parts, with one focused on the acquisition process and the other one for administration afterwards. Each of these parts has multiple and critical components that help automate specific areas or divisions within the organization. For instance, the lease module handles both acquisition and management of leases.
The pre-lease work involves a whole lot of forms and documents such as contracts, offer letters and amendments that are necessary for the transaction. The system has to be compatible with all the different lease arrangements including a standard one and others such as remainder leases, third-party arrangements and receiverships. In the next phase, the system has to provide timely reminders and paperwork including LPRs, checks and drafts for payment.
Every LMS has the ability to take scanned documents as input data in many formats. The system must be able to mass update all leases, if such a change is ever required at a company-wide level for all documents. Workflow configuration and lease status tracking are additional desired features.
It works a lot better if all the modules are integrated. Data entry done in any part of the process can be instantly updated systemwide. Integration eliminates the need for paper files being shunted around between departments. It improves data accuracy, saves the resources and costs associated with printing and redundant data entry, and makes the organization more environment friendly.
In addition to the lease module, other important components of an LMS include tract and ownership management and GIS mapping. It's also necessary to have certain system administration features. One is the ability to create user groups and assign access levels to each group and user. Another necessary administrative feature is standard and custom reports generation.
The standard reporting needs to include rental payments, expirations and leaseholds, among other things. Such reports can be pre-scheduled for delivery to specific users based on their access levels or by manual assignment. Similarly, authorized users must be able to customize reports to include fields such as tract/ownership data, exploration information, etc.
One of the key innovations that has made land management software a lot more useful these days is web-based applications that are device independent. LMS packages can be accessed on the Internet from anywhere by a user with a laptop, tablet or smart phone using a secure connection and a log-in ID. With 24/7 access to the system and instant availability of information even out on the field, the LMS has a huge amount of potential to improve productivity and enable informed decision making without delays.
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